Administrative Specialist

The Deutsche Gesellschaft Für Internationale Zusammenarbeit (Giz) · Hà Nội

Type

Full-time

Work mode

On-site

Level

Staff

Industry

Other

Salary

Thương lượng

Location

Hà Nội, Hà Nội, Hà Nội

Overview

Manages end-to-end online or physical application processes of the ODA expert certificates, entry visa or renewal (short- and long-term), temporary resident cards (TRC), work permit exemption (WPE) for all expatriate staff and their dependents
Establishes and adjust concrete actionable timelines for all statutory application procedures, aligning with project legal status, employment contract, and partner organization workflows
Liaises effectively and directly with partner organizations and authorities and maintain professional relationships with these diverse stakeholders during the processes
Monitors the update of Vietnamese regulations about ODA experts and foreign workforce management and provide proactive legal guidance to ensure all international experts remain fully compliant with host-country regulations
Maintains an accurate expatriate tracking database, monitoring expiration dates of ODA expert certificates, Visas, TRCs, and WPEs to initiate the process of renewals or new paper application
Delivers high-quality administrative support while upholding strict adherence to both GIZ operational rules and Vietnamese statutory requirements
Acts as deputy for other team members and team leader of General Admin and Logistics team in case of their absence
Performs other administrative tasks as assigned by the management team

Training

Summary of facts from the official posting. View original ↗

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