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← St. Paul American School Hanoi

Assistant To Leadership

St. Paul American School Hanoi · Hà Nội
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Other
Salary
Thương lượng
Location
Hà Nội, Hà Nội, Hà Nội

Overview

  • Leadership & Administrative Support:
  • Manage schedules, appointments, meetings, and related logistics for designated member(s) of the Leadership Team
  • Prepare, edit, format, and organize professional documents, reports, presentations, correspondence, memos, and internal communications
  • Schedule and coordinate meetings, including booking rooms, preparing agendas and materials, taking minutes as directed, and tracking follow-up action items
  • Maintain organized physical and digital records, files, calendars, deadlines, and documentation systems with appropriate confidentiality
  • Conduct follow-up communications with staff, parents, and other stakeholders as directed
  • Support school events and leadership activities, including logistics and materials preparation
  • Strategic & Project Support:
  • Assist leadership in implementing strategic initiatives and priority projects
  • Conduct research and support data collection, organization, and basic analysis for leadership projects and decision-making
  • Track assigned projects, action items, deadlines, and follow-up to support timely completion
  • Prepare summaries, briefing materials, presentations, and other supporting information as requested
  • Contribute practical ideas and feedback to improve coordination, operational efficiency, and stakeholder engagement
  • Cross-Departmental Coordination:
  • Coordinate with academic and administrative departments on assignments and projects led by Leadership
  • Follow up with relevant departments to collect information, monitor progress, and ensure agreed actions are completed on time
  • Support cross-departmental projects, meetings, and school-wide initiatives as assigned
  • Help maintain clear and timely communication among leadership, departments, and relevant stakeholders
  • Communication, Translation & Stakeholder Support:
  • Support leadership in professional communication and follow-up with parents, staff, community members, and external stakeholders
  • Provide Vietnamese cultural and linguistic insight when needed to support effective communication and engagement
  • Translate documents between Vietnamese and English with accuracy and professionalism
  • Provide interpretation support during meetings, parent sessions, school events, and external engagements as required
  • Ensure communication is clear, culturally appropriate, and aligned with school messaging
  • Confidentiality & Professional Conduct:
  • Handle confidential school, employee, student, family, and leadership information with professionalism and discretion
  • Exercise sound judgment regarding sensitive information and appropriate communication channels
  • Maintain a professional, responsive, and service-oriented approach when working with leadership and diverse stakeholders
  • Other Leadership Support:
  • Provide flexible support to different members of the Leadership Team based on changing school priorities and organizational needs
  • Perform other reasonable duties and support priority projects as assigned by the designated supervisor or School Leadership Team

Summary of facts from the official posting. View original ↗

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