HR Employee Lifecycle & Documentation Specialist

MiTek Việt Nam · Hồ Chí Minh

Type

Full-time

Work mode

On-site

Level

Staff

Industry

Human Resources

Salary

Thương lượng

Location

Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

Employee Onboarding Administration
Prepare employment contracts, probation agreements, and onboarding documents.
Coordinate new hire documentation and ensure completion before start date.
Create and maintain employee personnel files in both physical and electronic formats.
Verify employee information and supporting documents for completeness and accuracy.
Coordinate onboarding approvals and documentation workflow with relevant stakeholders.
Ensure all new hire records are properly entered and maintained in HR systems.
Employee Lifecycle Changes
Manage all employee documentation relating to employment changes, including:
Promotion letters
Preparing required documentation.
Ensuring effective dates are correctly recorded.
Maintaining accurate employee records.
Coordinating with managers, HR Business Partners, Payroll, and employees.
Offboarding Administration
Process resignation and termination documentation.
Prepare separation letters
Ensure all employee records are updated accurately.
Track completion of offboarding physical activities.
Coordinate with Payroll, IT, Facilities, and managers regarding employee departures.
Ensure all documentation complies with labor regulations and company requirements.
Personnel File & Document Management
Maintain accurate, complete, and audit-ready employee files.
Organize and archive employee documents according to company policies.

Conduct periodic audits of personnel files to ensure data quality.
Identify and resolve documentation discrepancies.
Data Accuracy & Compliance
Ensure employee information is accurate across HR systems and personnel records.
Support compliance with labor regulations and internal policies.
Perform regular data validation and reconciliation checks.
Maintain confidentiality of employee information.
Support internal and external audits.
Process Governance & Continuous Improvement
Follow established HR operational procedures and service level agreements.
Recommend improvements to streamline documentation processes.
Contribute to improving data quality and operational efficiency.

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