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HR Admin Cum Receptionist

Indorama Ventures Vietnam · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Human Resources
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • ● Receptionist:
  • Guide visitors/clients to contact the correct departments or individuals and notify relevant teams to ensure proper communication.
  • Operate the company’s reception desk and hotline; answer incoming calls and transfer them to the appropriate departments/individual.
  • Receive, record, and distribute all incoming/outgoing documents to the correct recipients to ensure nothing is misplaced or lost.
  • Manage meeting room equipment and supplies. Coordinate and schedule meeting-room usage efficiently. Prepare meeting rooms (equipment, drinking water, etc.) according to the schedules of the Board of Management and other departments.
  • Manage administrative expenses within the assigned scope.
  • Book air tickets and hotel accommodation for employees.
  • Arrange company cars/taxis for airport transfers or business trips when required.
  • ● Office Management:
  • Supervise daily office operations, ensuring cleanliness, organization, and maintenance of office facilities.
  • Supervise housekeeping services to ensure a clean and tidy working environment.
  • Oversee office supplies inventory, procurement, and management to ensure continuous availability of essentials.
  • Coordinate with vendors for repairs, maintenance, and servicing of office equipment, furniture, and facilities.
  • In charge of renovating, maintaining and repairing items at common areas (toilet, meeting room, canteen, locker’s room, parking lot, security guard room, office …)
  • ● Security & Safety:
  • Manage building security, ensuring all protocols are followed, including the maintenance of access control systems, CCTV, and emergency procedures.
  • ● Event & Travel Coordination:
  • Oversee the planning and execution of company events, meetings, and gatherings, ensuring all logistics are in place.
  • Manage travel arrangements and accommodation for employees, ensuring cost-effectiveness and compliance with company policies.
  • Support company cultural activities (e.g., organizing Happy Hour and other internal events).
  • Collecting, tracking & reporting:
  • Collect, verify, and consolidate administrative expense documents.
  • Record, categorize, track, and reconcile expense data in the system to ensure accuracy and transparency.
  • Prepare periodic expense reports, identify unusual or over-budget items, and propose cost control and optimization measures.
  • ● Other required tasks of Manager

Benefits

Parking

Summary of facts from the official posting. View original ↗

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