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← ICONIC CO., LTD

Legal Administration Coordinator

ICONIC CO., LTD · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Legal
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • Opportunity to work closely with the Corporate Department and gain practical exposure to corporate administration, contract management and legal documentation.
  • Opportunity to work with a variety of stakeholders, including Business Units, Finance, HR, Management, external legal counsel and service providers.
  • Exposure to document control, contract administration, corporate records and internal approval processes.
  • Opportunity to contribute ideas and improvements to document management, administrative processes, templates, checklists and tracking systems.
  • A role that provides broad exposure to Corporate functions and cross-functional coordination.
  • Document Control & Administration – ~50%
  • Maintain and organize company documents and records in both digital and physical systems.
  • Ensure documents are properly named, classified, version-controlled and stored in accordance with company requirements.
  • Check document completeness and follow up on missing information, signatures or attachments.
  • Maintain document registers and trackers to ensure accurate and up-to-date records.
  • Support document retrieval and provide documents to authorized users when required.
  • Recommend practical improvements to templates, checklists, trackers and document filing processes.
  • Comply with company requirements regarding confidentiality and personal data protection.
  • Contract & Legal Administration – ~30%
  • Act as the administrative point of contact for contract and legal-document workflows.
  • Maintain corporate legal records, including licenses, powers of attorney, registrations and related correspondence.
  • Check contracts and legal documents against approved templates or checklists.
  • Summarize factual deviations and route them to the appropriate approver or external legal counsel.
  • Track contract status, including approval, signature, expiry and renewal dates.
  • Coordinate with internal departments, external legal advisers and company partners when required.
  • General Administration & Coordination – ~20%
  • Support internal document circulation and approval processes.
  • Prepare and organize meeting documents, resolutions, approvals and statutory records as assigned.
  • Support other Corporate Department administrative and coordination tasks as assigned.

Summary of facts from the official posting. View original ↗

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