← HEINEKEN Vietnam
Executive Assistant (7-month Contract)
HEINEKEN Vietnam ·
Apply on official site ↗
Type
Contract
Work mode
On-site
Level
Staff
Industry
Other
Salary
Thương lượng
Location
Hồ Chí Minh, Quận 1
Overview
- As an Executive Assistant, you will provide comprehensive executive and administrative support to the Finance Director, ensuring efficient management of his/her schedule, correspondence, travel, and business affairs, also coordinates meeting logistics, documentation, payments, and event arrangements with internal and external stakeholders, exercising sound judgment and confidentiality to enable…
- ACCOUNTABILITIES
- Operational & Executive Support:
- Performing all executive works (traveling/meeting schedules…., personal/family support, processing correspondence) to assist the Director in his/her daily management operations
- Scheduling and arranging all internal and external meetings/appointments for Director, master the working calendar of Director
- Assisting the Director with regular meetings (scheduling, minutes taking, meeting agenda, reports, pre-reads, actions follow-up).
- Being proactive and able to anticipate needs, while collaborating effectively within the organization and demonstrating flexibility in taking on and learning new tasks
- Check invoices, receipts, expense summaries, and report clearly to the Director
- Coordinating with relevant stakeholders in monitoring the functional event team budget Transportation, Car, and Driver Coordination
- Travel, Logistics & Event Coordination
- Assist in planning detailed travel/business trip itineraries, including flights, hotels, agenda, transportation, etc.; but not limited to air ticket, accommodation, agenda, payment report, scheduling and other travel-related services.
- Arrange meeting rooms, internal meetings, transportation, accommodation, and flight bookings for business trips and company activities
- Business Administration, Paperwork, and Payments
- Support daily office administration and operational activities to ensure smooth and efficient workflows.
- Prepare, review, organize, and store personal documents, contracts, invoices, receipts, payment records, and supporting documents.
- Track and make payments on company’s portal system as requested
- Submitting documents for approval/signatures, typing, filing, managing mail and telephone correspondence
- Storing and maintaining confidentiality of all information and documents
- Business, Event, and Partner Support
- Support the Director/Functional Teams in planning and organizing for meetings, internal events, workshops, external events…
- Assist in reviewing invoices, contracts, and payment-related documents before submission.
- Coordinate with the Accounting team on payment processing, supporting documents, and administrative procedures.
- Arrange with suppliers, partners, and internal teams regarding logistics, meetings, and event arrangements.
- Communicate with event guests, partners, and attendees
- Others:
- Reporting directly and communicating with Directors on all executive office matters
- Cooperating, coordinating, and communicating with HODs and other cross-departmental teams as requested by Directors
- Maintaining utmost confidentiality and discretion in handling business affairs
- Performing any other duties as assigned by Directors from time to time
Requirements
- Strong bilingual proficiency (Vietnamese & English), with proven interpretation experience
- Solid understanding of expatriate/immigration processes in Vietnam
- Excellent organizational and multitasking skills
- High attention to detail and ability to work under pressure
- Strong interpersonal and stakeholder management skills
- High level of discretion and professionalism
- Proficiency in MS Office (PowerPoint, Excel, Word)
- Kinh nghiệm: 1 Năm
Summary of facts from the official posting. View original ↗
Interested in this role?
You'll be taken to the employer's official application page.
Apply on official site ↗
Is this your business?
Claim this page, request edits or removal
→