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← FV Hospital

Executive Assistant to Legal Representative & CEO

FV Hospital · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Executive
Industry
Legal
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • Executive Support
  • Manage the CEO's calendar, appointments and priorities to maximize effectiveness and ensure appropriate allocation of time.
  • Screen correspondence, phone calls, requests and visitors, exercising sound judgment on priorities and escalation.
  • Organize travel arrangements, visas, accommodation and related logistics.
  • Prepare, review and organize documents requiring the CEO's review, approval or signature, ensuring completeness and sufficient background information before submission.
  • Maintain confidential files, corporate records, legal documents, licences, contracts and correspondence.
  • Keep and manage the Company's seal in compliance with Vietnamese regulations.
  • Meeting Management
  • Organize executive/ director meetings, Board and Management Committee meetings and other meetings chaired or attended by the CEO.
  • Prepare meeting agendas and supporting documentation in advance.
  • Attend meetings to produce accurate, comprehensive and professional meeting minutes
  • Follow up with responsible parties to ensure agreed actions are completed within deadlines.
  • Translate or interpret during meetings when required.
  • Strategic Coordination & Project Management
  • Coordinate and monitor strategic initiatives and special projects assigned by the CEO, working closely with department heads and external stakeholders.
  • Independently follow up with relevant departments to ensure timely completion of assigned actions and commit ents.
  • Track key milestones, deadlines and deliverables, proactively identifying delays or issues requiring management attention.
  • Conduct research, collect information, prepare briefing papers, presentations and executive summaries to facilitate decision-making.
  • Support the CEO in analysing operational issues, identifying risks and proposing practical solutions where appropriate.
  • Business & Corporate Support
  • Liaise professionally with Board members, shareholders, government authorities, legal advisors, business partners and corporate offices.
  • Maintain and update corporate authorizations, Powers of Attorney and other statutory documentation.
  • Monitor licence renewals, corporate filings and regulatory deadlines, coordinating with relevant departments to ensure compliance.
  • Provide confidential administrative and operational support to the CEO on sensitive business matters.
  • Handle confidential assignments and special projects as delegated by the CEO.
  • Undertake additional duties consistent with the nature and level of the position.

Summary of facts from the official posting. View original ↗

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