Type
Full-time
Work mode
On-site
Level
Staff
Industry
Administration / Office
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh
Overview
- Office & Facilities Management
- Ensure the office environment is clean, organized, safe, and operating efficiently.
- Manage office facilities, equipment, and assets, ensuring proper maintenance and functionality.
- Coordinate office maintenance, repairs, cleaning services, and other facility-related activities with external vendors.
- Manage office supplies, pantry items, stationery, courier services, transportation, and other administrative resources, ensuring adequate stock levels and cost efficiency.
- Coordinate IT administration, including IT support requests, software installation, hardware procurement, quotations, equipment maintenance, and server backup coordination with IT service providers.
- Handle incoming and outgoing mail, deliveries, and courier services.
- Administration & Executive Support
- Serve as the primary point of contact for visitors, clients, and incoming telephone calls, ensuring a professional reception.
- Manage general correspondence, including emails, letters, and document distribution.
- Coordinate meeting schedules, calendars, appointments, travel arrangements, and accommodation bookings.
- Organize meetings by preparing agendas, meeting materials, minutes, follow-up actions, catering, and meeting room arrangements.
- Support the organization of company events, staff activities, celebrations, and internal communications.
- Assist management with general administrative tasks and document preparation.
- Human Resources Administration
- Manage the end-to-end recruitment process, including job postings, candidate sourcing, screening, interview coordination, offer preparation, and onboarding.
- Coordinate new employee onboarding and orientation to ensure a smooth integration into the company.
- Maintain accurate employee records (both electronic and hard copy) and ensure timely updates in accordance with company policies and legal requirements.
- Administer employees leave records and attendance while coordinating with external HR service providers for payroll and Compensation & Benefits (C&B) administration.
- Prepare and submit required HR reports, declarations, and documentation to relevant government authorities in compliance with applicable regulations.
- Ensure compliance with labor laws, company policies, confidentiality requirements, and personal data protection standards.
- Support employee engagement activities and provide day-to-day HR administrative support.
- Financial & Administrative Coordination
- Support basic accounting and financial administration, including expense tracking, reimbursement processing, invoice preparation, and payment documentation.
- Maintain accurate records of office operational expenses and administrative budgets.
- Coordinate with the external Finance and auditors to provide supporting documentation and administrative assistance during financial reviews and audits.
- Assist in monitoring and forecasting administrative and office operating expenses.
- Respond to finance-related administrative inquiries from internal departments.
Benefits
Stock options / ESOP
Summary of facts from the official posting. View original ↗
Interested in this role?
You'll be taken to the employer's official application page.
Apply on official site ↗
Is this your business?
Claim this page, request edits or removal
→