← Damen Song Cam Shipyard (Dscs)
Operations Secretary
Damen Song Cam Shipyard (Dscs) · Hải Phòng
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Other
Salary
Thương lượng
Location
Hải Phòng, Hải Phòng, Hải Phòng
Overview
- Administrative & Secretarial Support:
- Provide professional administrative and secretarial support to the Operations Director and Operations Management Team.
- Prepare, draft, format, and distribute correspondence, presentations, reports, announcements, and other business documents.
- Translate documents, emails, reports, and presentations between English and Vietnamese when required.
- Manage incoming and outgoing correspondence, emails, and documentation.
- Maintain filing systems and ensure proper document control and record retention.
- Meeting & Coordination Management:
- Manage calendars, schedules, and appointments for Operations Management.
- Coordinate, organize, and prepare meetings, workshops, and management reviews.
- Arrange meeting logistics including conference rooms, invitations, catering, and required documentation.
- Prepare meeting agendas, record minutes, track action items, and follow up on completion status.
- Support cross-functional coordination between Production, Engineering, Supply Chain, Quality, HSE, and other departments.
- Travel & Visitor Coordination:
- Coordinate domestic and international business travel arrangements.
- Arrange flight bookings, transportation, accommodation, visa applications, and related travel documentation.
- Liaise with travel service providers and monitor travel-related expenses.
- Organize customer visits, supplier visits, audits, and internal group visits.
- Support visitor reception activities and ensure a professional visitor experience.
- Department Administration & Budget Support:
- Monitor and administer departmental office supplies, stationery, and common facilities.
- Support purchase requests and follow-up activities related to departmental requirements.
- Maintain records of departmental expenses and support budget monitoring activities.
- Assist in preparing periodic operational reports and management presentations.
- Support administrative activities related to operational projects and continuous improvement initiatives.
- Communication & Information Management:
- Ensure timely and accurate communication between Operations Management and relevant stakeholders.
- Collect, compile, and consolidate information required for management reporting.
- Maintain confidentiality of sensitive operational and business information.
- Support internal communication activities and information distribution across departments.
Summary of facts from the official posting. View original ↗
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