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Senior Purchasing Admin

CÔNG TY TNHH MAXIDI VIỆT NAM · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Administration / Office
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • ROLE PURPOSE
  • Supplier Contract Administration
  • Maintain a complete and well-organised register of supplier contracts, appendices, commercial terms, and supporting documents.
  • Coordinate contract preparation, internal review, approval, signing, distribution, and filing with suppliers and relevant departments.
  • Track contract status, validity, renewal, expiry, outstanding documents, and agreed deadlines; proactively follow up and escalate delays.
  • Price & Master Data Management
  • Create and update approved purchase prices, effective dates, and related supplier or item data accurately in the company system.
  • Verify price-change requests against approved commercial terms and supporting documents before system entry or activation.
  • Perform regular checks, maintain a clear audit trail, and promptly coordinate the correction of pricing or master-data discrepancies.
  • Meeting Minutes & Internal Communications
  • Prepare meeting agendas when required; record key discussions, decisions, responsible owners, and completion deadlines accurately.
  • Issue approved meeting minutes, purchasing announcements, and instructions to relevant departments, and follow up agreed action items.
  • Document, Approval & Timeline Control
  • Maintain structured electronic and physical filing systems with clear naming conventions, version control, and access permissions.
  • Monitor document completeness, approval workflows, and key timelines using trackers, reminders, and status reports.
  • Ensure purchasing records are accurate, traceable, confidential, and readily available for management review or audit.
  • Coordination & Reporting
  • Coordinate with Category Management, Finance, Accounting, Ordering, QA, Logistics, Operations, and suppliers to collect information and resolve administrative issues.
  • Prepare routine reports and status updates, support internal or external audits, and perform other purchasing administration duties as assigned.

Summary of facts from the official posting. View original ↗

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