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← Công Ty TNHH Export Trading Commodities Việt Nam

HR Assistant & Office Manager

Công Ty TNHH Export Trading Commodities Việt Nam · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Manager
Industry
Human Resources
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • Oversee daily office operations, ensuring a safe, efficient, and professional work environment.
  • Support a positive and active employee experience and workplace culture.
  • Timely response to office matters.
  • Taking care of guests when they are in the office.
  • Manage office vendors (facilities, cleaning, IT equipment, security, catering).
  • Coordinate office maintenance, supplies, and procurement.
  • Liaise with IT and external providers for equipment setup and support.
  • Maintain and improve office policies and procedures.
  • Act as local compliance point of contact for audits and internal controls.
  • Support health & safety standards within the office.
  • Organize internal events, team activities, and office logistics.
  • Assist in general assistance to internal visitors during their stay (including hotel bookings).
  • Provide general administrative support to employees (e.g., workspace, supplies, travel coordination where required).
  • Support recruitment activities, including job postings, interview coordination, candidate communication, and preparation of employment-related documents.
  • Coordinate onboarding and offboarding, including contracts, documentation, and system setup.
  • Coordinate and support immigration, work passes, and relocation processes.
  • Maintain accurate and timely employee records and HRIS (e.g., SAP SuccessFactors).
  • Administer HR documentation (contracts, amendments, letters, certificates).
  • Support payroll coordination with local finance team.
  • Administer employee benefits, enrolments, and employee queries.
  • Act as first point of contact for HR-related employee inquiries.
  • Ensure compliance with local labour laws and internal policies.
  • Keep up to date on local regulations and guidelines to ensure legal compliance.
  • Support HR projects and process improvements.

Summary of facts from the official posting. View original ↗

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