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Chubb Life - HR Support Specialist (Outsourced)

Chubb Life Vietnam · Hồ Chí Minh
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Human Resources
Salary
Thương lượng
Location
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Overview

  • The Center of Excellence (COE) Support is a critical role designed to assist Senior Specialists in executing COE initiatives across various business functions. This role focuses on providing comprehensive support in process improvement, procedural guidance, administrative tasks, data analysis, reporting, and logistics preparation. The ideal candidate will possess strong organizational skills,…
  • (1) HR Operations & Governance
  • Provide administrative support for HR operational activities, including onboarding, offboarding process, labor contract management, social insurance and tax administration.
  • Manage time and attendance data to ensure leave and overtime records are accurate for payroll processing.
  • Organize and maintain HR documents, Employee data and records, trackers, and files to ensure information is accurate and up to date.
  • Prepare and submit labor status reports to DOLISA and other required reports in a timely manner and in compliance with legal requirements.
  • Support the documentation of HR processes, standard procedures, and working guidelines.
  • Assist in checking process steps and highlighting gaps, delays, or areas that may need improvement.
  • Collect feedback and support follow-up actions to improve day-to-day HR administration.
  • Coordination, Reporting, and General Administrative
  • Schedule meetings, prepare agendas, and support follow-up actions for HR activities and projects.
  • Assist with regular reports, trackers, and dashboards to monitor the progress of HR initiatives and activities.
  • Support stakeholders by responding to basic requests for information and directing queries to the relevant HR team members when needed.
  • Assist in the development and documentation of standard operating procedures and best practices to ensure consistency and efficiency across operations.
  • Support the planning and coordination of HR projects by tracking timelines, deliverables, and action items.
  • (2) Learning, Development, Culture & Employee Communication
  • Assist with employee internal communication by helping prepare and share communication materials.
  • Coordinate initiatives and logistics for employee engagement, learning sessions, workshops, and internal activities.
  • Prepare attendance lists, presentation materials, handouts, and other support documents for training or engagement activities.
  • Help ensure materials and resources are ready for meetings, workshops, and internal events.
  • Recruitment
  • Support recruitment administration by preparing documents, coordinating schedules, and following up on required information.
  • Arrange interviews by coordinating with candidates, hiring teams, and interviewers.
  • Provide coordination support for sourcing activities and related recruitment administration.
  • Maintain recruitment records, trackers, and status updates to ensure hiring activities are properly documented.
  • Prepare materials, meeting notes, and support documents related to recruitment processes and governance activities.
  • Coordinate with internal teams to help ensure smooth communication and timely completion of assigned tasks.

Benefits

Training

Summary of facts from the official posting. View original ↗

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