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Receptionist At Ha Noi Office

AJINOMOTO VIETNAM COMPANY · Hà Nội
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Type
Full-time
Work mode
On-site
Level
Staff
Industry
Administration / Office
Salary
Thương lượng
Location
Hà Nội, Hà Nội, Hà Nội

Overview

  • Execute the assigned routine and basic tasks of the work area following defined and established procedures, including:
  • 1. Reception work:
  • Welcome and guide guests coming for business purpose.
  • Manage, issue/revoke access cards, elevator cards, parking cards, etc., for employees/visitors coming to work at the Hanoi office.
  • Receive/transfer phone calls and guests’ information to the relevant staff.
  • Support to order fresh flowers for conference, congratulations, condolence departments ‘request.
  • Manage, ensure security and hygiene conditions for the reception area.
  • 2. Transportation arrangement for employees on business trips:
  • Booking, changing, and refunding airline tickets for employees on business trips
  • Arrange transportations (car, taxi, grab) for employees on business trips.
  • Monitor, remind, and retrieve taxi vouchers issued to users.
  • 3. Stationery
  • Order and distribute stationery for Departments and common office areas.
  • Follow using status, expenses of stationery in HNO.
  • 4. Mail/Goods:
  • Receive and send domestic and international letters/goods.
  • Check expenses and divide domestic mailing fees
  • 5. Office management
  • Monitor contracts, book and pay for green plants, fresh flowers, and office drinking water
  • Monitor and pay related costs including telephone switchboard, office rental, utilities, and other items under your management…
  • Monitor the renewal/adjustment of Office lease contracts and related utilities
  • Manage and monitor the repair and maintenance of equipment, machinery... in the office
  • Manage, monitor, and update the list of equipment/assets belonging to the Administrative Management Department located at Hanoi Office
  • Manage and update the office's internal phone number when there is a change in the organizational chart
  • Management and timekeeping of cleaning staff
  • Carry out notification and support of GA activities (hygiene, mourning, etc.)
  • 6. Safety - Hygiene for the office
  • Follow, check the status of fire-fighting equipment and periodic maintenance in accordance with law.
  • Plan and implement periodic environmental and insecticidal tests; implement procedures to pay related costs.
  • Patrol, make reports on safety results periodically.
  • Manage, check buying, supplying drugs and medical devices.
  • Deploy other activities of OSH & ENV Committees
  • 7. Others
  • Follow, estimate, control related expenses, and ensure the proper use of the budget for the activities in own area of accountability.
  • Support to implement other activities of the Company under the directions of GA Department Managers.
  • Complete assigned tasks within required timeframes and procure results as expected.
  • Obtain the cooperation of others in the team to complete assigned tasks.
  • Understand General Affairs & Risk Management Section’s target.

Benefits

Parking

Summary of facts from the official posting. View original ↗

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