Administration Officer

Administration Officer · Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh.

• Office Administration, Attention To Detail, Well Organized, Communication, Collaboration

• At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.
• Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
• Competitive remuneration VND package for Vietnamese candidates.
• 13th month Tet bonus
• Private Health insurance for you and your family, plus Personal Accident Insurance
• Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)
• Professional development and career advancement
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!
• POSITION SUMMARY
• The Administration Officer is responsible for a broad range of administrative duties to support the IT Services department. The role provides high-level administrative and coordination support to the Director of IT Services and members of the IT Leadership team, including diary and meeting coordination, preparation of documents and reports, support for leadership team activities, and follow-up of…
• Key Accountabilities Summary
• Assist with a variety of daily administrative activities, including photocopying and scanning, preparation of purchase requests, purchase orders and payment vouchers for stationery, office equipment and office supplies for all RMIT Vietnam campuses.
• Provide executive-style administrative support to the Director of IT Services and members of the IT Leadership team, including calendar management, meeting scheduling, coordination of appointments, and support for leadership priorities.
• Prepare meeting agendas, coordinate meeting logistics, document meeting minutes where required, and follow up on action items to support timely completion.
• Assist in preparing reports, presentations, correspondence, briefing materials and other documentation for the Director of IT Services and IT Leadership team.
• Support department budget administration and update the line manager and finance partner on expenditure and accruals.
• Raise and follow up job requisitions and support the coordination of recruitment and hiring processes.
• Coordinate onboarding arrangements for new staff, contractors, resources and services within IT Services.
• Prepare travel requests and travel claims, and prepare monthly payment vouchers for taxi fares, mobile phone expenses, courier services and other office supplies.
• Input and track incoming and outgoing documents, both internally and externally to RMIT, via the Mail Tracking System on a daily basis.
• Organise departmental meetings, leadership meetings, semester functions, team building activities and other IT Services events.
• Support projects with quotations, purchase orders and payment vouchers.
• Support inventory management of ITS department assets and RMIT ITS equipment, licences and services.
• Maintain organised filing systems, records and administrative documentation to support operational efficiency and compliance.
• Prepare monthly reports on office administration status.
• Undertake other duties as required and directed by the Head of IT Services, in consultation with the Line Manager.