Đến nội dung chính
Tuyển Dụng
← GREENROOF ENERGY INVESTMENT MANAGEMENT COMPANY LIMITED (GREIM)

Senior Project & Document Control Coordinator

GREENROOF ENERGY INVESTMENT MANAGEMENT COMPANY LIMITED (GREIM) · Hồ Chí Minh
Ứng tuyển tại trang chính thức ↗
Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Ngành nghề khác
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • Project Coordination and Stakeholder Interface
  • Coordinate meetings related to document handover, close-out and project coordination, prepare concise minutes, and track agreed actions to closure.
  • Maintain administrative trackers, contact lists, submission schedules and follow-up records supporting project execution and operations.
  • Document Control and SharePoint Management
  • Receive, log, classify, file, retrieve and issue project documents in a consistent and traceable manner, in both soft and hard copy.
  • Reorganise and maintain project and O&M documents in SharePoint in line with the approved master document list, folder structure, naming convention, revision status and access controls.
  • Follow up with contractors, vendors and internal document owners to ensure required documents are submitted or uploaded within agreed timelines.
  • Check submitted documentation for completeness, correct project reference, file type, revision, approval status and alignment with the applicable master document list.
  • Maintain missing-document, duplicate, obsolete-version and clarification trackers, and follow up with relevant teams until records are closed or escalated.
  • Maintain and manage physical hardcopy records, including receipt, labelling, filing, storage, retrieval, issuance tracking and archiving in accordance with the approved document-control procedure.
  • Protect confidential project, contract, customer and company information in accordance with internal requirements.
  • Project Document Handover Coordination
  • Act as the document-control interface for project handovers from Business Development, Investment, Technical and Project Management teams to O&M.
  • Coordinate document handovers at commissioning, handover and project close-out stages, including operating-stage documents received from O&M.
  • Use document checklists and registers to track submissions, outstanding items, owners, follow-up status and handover acceptance requirements.
  • Coordinate with internal teams and, where required, external contractors, O&M service providers, lenders, auditors, advisors and due diligence parties to clarify or complete required records.
  • Document Quality and Technical Relevance Checks
  • Review whether submitted documents are relevant to the correct project, site, system, lifecycle stage and submission requirement.
  • Apply practical project understanding to identify obvious mismatches, incorrect uploads, inconsistent revisions, incomplete supporting records or unclear technical submissions.
  • Seek clarification from Project Management, Technical or O&M where technical validation is required, without replacing the formal technical reviewer or approver.
  • Maintain an issue log for inaccurate, incomplete or disputed documentation and support timely resolution before handover acceptance.
  • Administrative, Office and Financial Support
  • Process vendor payment documentation, including EPC contractors, insurers and Owner’s Engineers, ensuring supporting records are complete, correctly approved and properly filed.
  • Assist with document formatting, correspondence, meeting materials and other reasonable administrative tasks assigned by the Line Manager.
  • Language and Cross-Border Communication Support
  • Where Chinese language capability is available, support interpretation in meetings with Chinese contractors and suppliers, and check the accuracy and consistency of Chinese-language reports and documents.
  • Arrange and quality-check translation of contractual and official documents through qualified translation resources where formal translation is required.
  • Others
  • Undertake other reasonable duties as assigned by the Line Manager.

Quyền lợi

  • Premium private health insurance.
  • ,• 15 days annual leave.
  • ,• Company laptop.
Laptop / Thiết bị

Tóm tắt thông tin từ tin tuyển dụng chính thức. Xem bản gốc ↗

Quan tâm đến vị trí này?

Bạn sẽ được chuyển đến trang ứng tuyển chính thức của nhà tuyển dụng.

Ứng tuyển tại trang chính thức ↗
Đây là doanh nghiệp của bạn? Nhận quản lý trang, yêu cầu chỉnh sửa hoặc gỡ bỏ
→