Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Tài chính / Ngân hàng
Mức lương
Thương lượng
Địa điểm
Hà Nội, Hà Nội, Hà Nội
Tổng quan
- Financial Accounting/Book-keeping
- Maintain accurate accounting records (on the FESSIA accounting system- Odoo) and supporting documentation for FESSIA's Vietnam operations.
- Manage day-to-day income and expenditure transactions, invoices, payments, receivables, payables and staff/project advances.
- Prepare regular cash and bank reports, perform reconciliations and support month-end and year-end closing.
- Ensure financial transactions are accurately coded, authorised and processed in accordance with FESSIA policies and procedures.
- Liaise with banks, accountants, auditors and other financial service providers as required.
- Financial Reporting & Coordination with Singapore
- Prepare monthly internal financial reports, funding drawdown requests and supporting schedules for the Senior Finance & Administration Officer in Singapore.
- Assist with budgets, forecasts and monitoring of actual expenditure against approved budgets.
- Provide timely financial information and analysis to the Country Manager and Singapore finance team.
- Coordinate with Singapore on accounting policies, financial controls, reporting requirements and finance processes.
- Project Finance & Coordination
- Support preparation and monitoring of project budgets, expenditure and financial plans.
- Track grant /project expenditure, advances, commitments and payments against approved budgets and funding requirements.
- Support and manage procurement of goods and services in Vietnam from concept to delivery
- Maintain project financial records, contracts, invoices and supporting documentation.
- Assist with project financial reports, funder reports and expenditure summaries.
- Vietnam Tax, Payroll & Statutory Administration
- Coordinate preparation and submission of Vietnam VAT, personal income tax and other applicable tax declarations and payments.
- Prepare payroll calculations and coordinate salary payments and statutory insurance contributions.
- Maintain appropriate payroll, tax, social insurance and employee financial records.
- Liaise with external accountants, tax advisers, payroll providers and relevant authorities as required.
- Support statutory reporting, audits and other local compliance requirements.
- Administration & Office Support
- Provide day-to-day administrative support to the Country Manager and Vietnam team.
- Coordinate office requirements with Landlord/serviced office provider, plus general office support, including equipment, stationery, meetings, travel and events.
- Support recruitment administration, interviews, onboarding and employment documentation.
- Assist with visa, work permit and temporary residence documentation for foreign employees where applicable.
- Maintain orderly administrative records and undertake other duties required to support FESSIA's Vietnam operations.
- Vietnam Events support– Marketing and Logistics
- Support the planning and execution of FESSIA’s Vietnam events (own and third party), working with external providers and FESSIA team — including roundtables, policy dialogues, leadership forums, and side events at summits.
- Coordinate logistics, stakeholder. /Partner engagement, and production with vendors and collaborators in Vietnam
- Assist in developing pre- and post-event collaterals and marketing assets, graphics, brochures etc
- Capture and amplify outcomes from Vietnam events – working with the Head of Communications- through post-event communications and media engagement.
- Manage event marketing resources in support of the above objectives.
- Compliance, Controls & Documentation
- Ensure finance and administrative activities comply with FESSIA policies, procedures and applicable Vietnam requirements. In particular compliance with Procurement Policy.
- Maintain complete, accurate and accessible finance, project and administrative records.
- Support internal and external audits and provide information and documentation as required.
- Maintain appropriate approval procedures, segregation of duties and financial controls.
Quyền lợi
- Medical & Travel Insurance
- Annual Leave
- Sabbatical Leave
- Hybrid Working Environment
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