[PSC] Export - Import Document Executive / Nhân viên Chứng từ Xuất nhập khẩu

Phúc Sinh ·

Loại hình

Toàn thời gian

Hình thức

Tại văn phòng

Cấp bậc

Nhân viên

Ngành nghề

Logistics / Kho vận

Kinh nghiệm

Từ 1 năm

Học vấn

Đại học

Mức lương

Thương lượng

Địa điểm

Hồ Chí Minh, Quận 1

Tổng quan

Document Preparation & Management
Send shipment notifications and pre-alerts to customers.
Draft and process Bills of Lading (B/L) directly on shipping line systems or submit Shipping Instructions (SI) to freight forwarders.
Coordinate with inspection agencies to arrange certificates and surveying for each shipment.
Prepare and complete the full export documentation set including commercial invoices, packing lists, certificates of origin, phytosanitary certificates, inspection certificates, and other required documents.
Review import documents and process payments to suppliers.
Archive and maintain organized records of all export-import documentation.
Payments & Cost Tracking
Review debit notes and process local charges payable to shipping lines, forwarders, and inspection agencies.
Monitor customer payment schedules and vessel sailing schedules.
Communication & Coordination
Communicate directly with customers, shipping lines, inspection bodies, and relevant authorities via email and phone.
Respond to queries and document discrepancies in a timely and professional manner.
Coordinate internally with the Operations and Sales teams to ensure documentation aligns with shipment timelines and contract terms.
Reporting
Report work progress to the department head on a regular basis.
Prepare and submit weekly reports on documentation status and outstanding tasks.
Take on additional tasks as assigned by management.

Bachelor's degree in Foreign Trade, International Business, Economics, or a related field.
At least 1 year of hands-on experience in export-import documentation.
Solid understanding of trade documents, with particular emphasis on Bills of Lading and the full export documentation set.
Working proficiency in English — reading trade documents, writing professional emails, and communicating with overseas partners by phone.
Comfortable working with software systems; experience with shipping line portals or trade management tools is a plus.

Competitive salary (commensurate with experience)
Free daily lunch and café access at our in-house restaurant, Rose — a comfortable and premium dining space for all staff
Holiday and Tet bonuses in accordance with company policy
Full statutory social, health, and unemployment insurance (BHXH, BHYT, BHTN)
24/7 personal accident insurance
Premium healthcare insurance
Training and professional development opportunities
A dynamic, international working environment with real ownership and growth potential
Kinh nghiệm: 1 Năm

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