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Administrative Assistant - Programmes

Animals Asia · Hà Nội
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Ngành nghề khác
Mức lương
Thương lượng
Địa điểm
Hà Nội, Hà Nội, Hà Nội

Tổng quan

  • The Administrative Assistant - Programmes provides essential administrative and coordination support across all programme areas in both Vietnam and China. This role involves maintaining programme strategic documentation, supporting programme database management, and strengthening programme systems to ensure efficient and effective programme delivery across both countries.
  • Programme Documentation & Data Management
  • Organise and maintain programme documentation, ensuring information is accurate, up to date and easily accessible.
  • Manage and improve online education and public awareness databases.
  • Support programme teams with information management and record keeping.
  • Maintain and organise the Programme team's Google Drive filing system.
  • Programme & Stakeholder Coordination
  • Support programme teams with timely and consistent updates and reporting.
  • Provide administrative and coordination support to Programme Managers.
  • Maintain up-to-date contact and communication records with education partners.
  • Support cross-border coordination between Programme teams in Vietnam and China.
  • Planning & Internal Communications
  • Help manage a central calendar of programme activities, campaigns and events.
  • Work with Programme and Communications teams to make programme results and data available in clear, user-friendly formats.
  • Language & Administrative Support
  • Provide English–Vietnamese translation support for meetings and written materials.
  • Support finance-related administration, including payments, fund transfers and cost-code processes.
  • Arrange travel and itineraries for the Global Programmes & Sentience Director and Programme teams.
  • Contribute to improving administrative processes and programme systems.
  • Provide other administrative and coordination support as required

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