Executive Assistant

THE LACQUER COMPANY · Hồ Chí Minh

Loại hình

Toàn thời gian

Hình thức

Tại văn phòng

Cấp bậc

Nhân viên

Ngành nghề

Ngành nghề khác

Mức lương

Thương lượng

Địa điểm

Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

Act as a real partner with Operations Director & Assist the Operations Director in administrative tasks for our Vietnamese Entity
Internal Communication: Write memos, letters and other correspondence or reports, translation as needed
Suppliers’ contracts management and filing
Organize the Yearly Company Trip
Collect Invoices from Suppliers, reconcile supplier balances and prepare payment proposals
Coordinate with 3rd Party (Accounting Firm) to clarify invoices & Manage Petty Cash
Attend meetings and take minutes when needed
General office duties, preparing documents and running day to day office
Organize meetings and input onto shared calendar
Manage diary and schedule meetings and appointments
Handle requests and queries as needed
Produce spreadsheets, presentations and briefs as needed
Devise and maintain office filing systems
Project leader on FSC certification
Handle the visa process and work permit for Founder
Assist Operations Director to check product inventory in Vietnam, US and UK as needed and generate reports
Act as an HR partner: Assist Operations Director in HR by recruiting competent staff (1st interviews process); Timesheet, Annual leave management, Trade Union and Employee Health Insurance
COMMUNICATION
Report to office in Saigon (Thao Dien)
As we have office in the UK, some flexibility is required with the different time zones. Please be able to communicate sometimes during UK business hours
OTHER
May assist with photoshoots in Saigon / Binh Duong.

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