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← St. Paul American School Hanoi

Assistant To Leadership

St. Paul American School Hanoi · Hà Nội
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Ngành nghề khác
Mức lương
Thương lượng
Địa điểm
Hà Nội, Hà Nội, Hà Nội

Tổng quan

  • Leadership & Administrative Support:
  • Manage schedules, appointments, meetings, and related logistics for designated member(s) of the Leadership Team
  • Prepare, edit, format, and organize professional documents, reports, presentations, correspondence, memos, and internal communications
  • Schedule and coordinate meetings, including booking rooms, preparing agendas and materials, taking minutes as directed, and tracking follow-up action items
  • Maintain organized physical and digital records, files, calendars, deadlines, and documentation systems with appropriate confidentiality
  • Conduct follow-up communications with staff, parents, and other stakeholders as directed
  • Support school events and leadership activities, including logistics and materials preparation
  • Strategic & Project Support:
  • Assist leadership in implementing strategic initiatives and priority projects
  • Conduct research and support data collection, organization, and basic analysis for leadership projects and decision-making
  • Track assigned projects, action items, deadlines, and follow-up to support timely completion
  • Prepare summaries, briefing materials, presentations, and other supporting information as requested
  • Contribute practical ideas and feedback to improve coordination, operational efficiency, and stakeholder engagement
  • Cross-Departmental Coordination:
  • Coordinate with academic and administrative departments on assignments and projects led by Leadership
  • Follow up with relevant departments to collect information, monitor progress, and ensure agreed actions are completed on time
  • Support cross-departmental projects, meetings, and school-wide initiatives as assigned
  • Help maintain clear and timely communication among leadership, departments, and relevant stakeholders
  • Communication, Translation & Stakeholder Support:
  • Support leadership in professional communication and follow-up with parents, staff, community members, and external stakeholders
  • Provide Vietnamese cultural and linguistic insight when needed to support effective communication and engagement
  • Translate documents between Vietnamese and English with accuracy and professionalism
  • Provide interpretation support during meetings, parent sessions, school events, and external engagements as required
  • Ensure communication is clear, culturally appropriate, and aligned with school messaging
  • Confidentiality & Professional Conduct:
  • Handle confidential school, employee, student, family, and leadership information with professionalism and discretion
  • Exercise sound judgment regarding sensitive information and appropriate communication channels
  • Maintain a professional, responsive, and service-oriented approach when working with leadership and diverse stakeholders
  • Other Leadership Support:
  • Provide flexible support to different members of the Leadership Team based on changing school priorities and organizational needs
  • Perform other reasonable duties and support priority projects as assigned by the designated supervisor or School Leadership Team

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