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HR Manager

Saitex International Dong Nai (VN) · Đồng Nai
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Trưởng / Phó phòng
Ngành nghề
Nhân sự
Mức lương
Thương lượng
Địa điểm
Đồng Nai, Đồng Nai, Đồng Nai

Tổng quan

  • HRIS & Employee Data Management
  • Maintain and update the HRIS system daily, ensuring all employee records — including personal
  • information, job details, contract status, and changes — are accurate and complete
  • Manage the full employee profile lifecycle: new hires, promotions, transfers, role changes, and exits —all reflected in the system within 1 working day of effective date
  • Conduct regular HRIS data audits to detect and correct errors, duplicates, or missing fields before they create compliance or payroll issues
  • Generate standard HR reports from the system: headcount by department/shift/factory, tenure
  • distribution, contract expiry lists, and probation end dates
  • Coordinate with IT and payroll teams to ensure HRIS data feeds accurately into payroll calculation each cycle
  • Manage system access and data confidentiality in compliance with Vietnamese personal data protection regulations
  • Labor Contracts (HĐLĐ) & Legal Compliance
  • Manage the complete labor contract lifecycle: drafting, issuance, renewal, amendment, and termination— for all employee types (probationary, fixed-term, indefinite-term)
  • Maintain a contract expiry tracker and proactively notify line managers and employees at least 30 days before any contract renewal deadline
  • Ensure all contracts are fully compliant with BLLĐ 2019, covering probationary periods, working hours, compensation clauses, and termination conditions
  • Manage labor contract archives — both digital (HRIS) and physical — with clear version control and retrieval processes
  • Coordinate with the legal team or external counsel on non-standard employment arrangements, foreign worker contracts, or contract disputes
  • Issue contract-related letters: appointment letters, probation confirmation, contract extension notices, and termination letters
  • Internal Transfer & Workforce Mobility
  • Process all internal transfer and mobility requests: department transfers, factory-to-factory moves, shift changes, and role reclassifications
  • Issue formal transfer notices and ensure all relevant parties — payroll, line managers, HRIS — are
  • notified and updated simultaneously
  • Maintain a transfer and mobility log to track movement patterns, identify bottlenecks in internal
  • mobility, and support workforce planning
  • Coordinate with department heads to manage handover processes during transfers, ensuring continuity of operations
  • HR Audits & Compliance
  • Plan and execute periodic internal HR audits covering: employee file completeness, contract compliance, BHXH/BHYT enrollment accuracy, work permit status for foreign employees, and attendance record accuracy
  • Prepare documentation and coordinate HR data for external audits — including labor authority
  • inspections, social insurance audits, B Corp social audits, and brand compliance audits
  • Identify gaps found during audits, assign corrective actions, and track resolution to closure
  • Maintain an HR compliance calendar: statutory deadlines for BHXH reports, PIT declarations, labor authority filings, and internal policy review cycles
  • Ensure proper documentation of disciplinary processes, grievance procedures, and exit procedures to withstand audit scrutiny
  • Trade Union Collaboration & Employee Events
  • Serve as the primary HR liaison with the factory Trade Union (Công đoàn), supporting their activities and ensuring a constructive, collaborative relationship
  • Co-organize employee events with the Trade Union throughout the year: Tết celebration, Women's Day (8/3), Children's Day (1/6), Mid-Autumn Festival, Sport Day, year-end party, and other welfare programs
  • Coordinate logistics for employee events: venue, catering, gifts, entertainment, and budget
  • management — in alignment with the Trade Union and HR leadership
  • Support Trade Union in organizing welfare activities: health check programs, sports days, worker welfare funds, and recognition programs for long-tenure employees
  • Ensure Trade Union activities comply with Vietnamese Trade Union Law and internal policies
  • Collect and relay employee feedback and concerns from Trade Union meetings to HR leadership for appropriate follow-up
  • Onboarding & Offboarding
  • Manage the end-to-end onboarding process for new hires: document collection, contract signing, HRIS enrollment, BHXH registration, uniform issuance, and first-day orientation coordination

Quyền lợi

  • Track and process employee entitlements: annual leave, sick leave, maternity leave, paternity leave, and other statutory benefits in compliance with BLLĐ 2019
  • Coordinate with payroll on leave balances, deductions, and year-end leave settlement
  • Assist employees with BHXH-related queries and paperwork: sổ BHXH update, maternity benefit
  • applications, sick pay claims
  • Ensure timely filing of all social insurance reports — avoid penalties from late submission
  • Employee Relations & Daily HR Support
  • Act as the first point of contact for employee queries on HR policies, labor rights, payroll questions, and internal processes
  • Handle day-to-day employee relations matters: minor grievances, attendance disputes, disciplinary documentation, and workplace conflict resolution
  • Maintain disciplinary records — verbal warnings, written warnings, suspension notices — in compliance with internal policy and BLLĐ 2019
  • Liaise with line supervisors and department heads on people matters: attendance issues, behavioral concerns, and performance-related documentation
  • Promote a respectful, fair, and transparent workplace culture aligned with Saitex's values and labor standards
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