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← Pernod Ricard Vietnam

Receptionist/admin Assistant – South – 6 Months contract

Pernod Ricard Vietnam · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Hành chính / Văn phòng
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • JOB IDENTIFICATION
  • The Admin Assistant cum Receptionist is responsible for supporting the day-to-day administrative operations of the Ho Chi Minh City office while collaborating closely with the Administration teams in Hanoi and Da Nang to ensure consistent and efficient workplace services. The role supports administrative functions, maintains a professional front-office presence, serves as the first point of…
  • KEY ACCOUNTABILITIES
  • Reception & Front Office Operations
  • Manage the company switchboard, receive and direct incoming calls, and handle inquiries professionally.
  • Greet and assist visitors, customers, and partners, ensuring a courteous and organized reception experience.
  • Maintain cleanliness and readiness of reception, meeting rooms, and common areas.
  • Administrative Support
  • Assist in managing office equipment, supplies, and facilities to ensure availability and functionality.
  • Support the Line manager in coordinating office logistics, vendor communication, and service requests.
  • Help monitor compliance with building procedures, guest handling, and safety protocols.
  • Support the processing of vendor payments by preparing, collecting, and submitting invoices, payment requests, and supporting documentation in compliance with internal policies.
  • Correspondence & Documentation
  • Receive and distribute incoming mail, packages, and documents.
  • Maintain logs for correspondence and ensure timely delivery to relevant departments.
  • Assist in preparing and submitting basic reports, requisitions, and documentation as needed.
  • Travel & Logistics Coordination
  • Support travel arrangements for employees and expatriates, including booking flights, accommodations, and transportation.
  • Health, Safety & Security
  • Help implement health and safety initiatives within the office.
  • Report safety concerns and assist in maintaining a secure and compliant work environment.
  • Internal Communication & Events
  • Support Line Manager in coordinating internal communications across departments to support smooth information flow.
  • Assist in organizing employee engagement activities and office events, ensuring proper setup and readiness.
  • Perform general clerical tasks such as typing, photocopying, and filing.
  • Provide administrative support for cross-functional initiatives, including sustainability and responsibility programs.
  • Carry out additional tasks as assigned by the Line Manager.

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