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← Pebsteel Buildings Co., Ltd.

Admin Supervisor Cum BOD Assistant

Pebsteel Buildings Co., Ltd. · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Quản lý / Giám sát
Ngành nghề
Hành chính / Văn phòng
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • Oversee office fitting-out (if any) and office decoration to ensure the office is always organized
  • Be responsible for the company’s administrative legal documents, licenses, permits, and other documents required for the company’s operations.
  • Be responsible for coordinating office supplies, including office furniture and equipment, ensuring cost efficiency and appropriate quality; manage administrative petty cash.
  • Oversee the maintenance and management of all office facilities, including furniture and fixtures, office security, company vehicles, office equipment and machinery, and general office safety; follow up on the renewal of office and house rental contracts.
  • Oversee visa, residence card, and work permit arrangements for staff and guests, where applicable.
  • Be responsible for planning and arranging company trips, events, and social/outdoor activities for all staff.
  • Be responsible for arranging annual health check-ups.
  • Control administrative expenses and prepare monthly and annual reports.
  • Record and control office assets in cooperation with the Head of HR.
  • Be responsible for document control, including company asset documentation, office expense records, office supply contracts, and company newsletters.
  • Manage relevant insurance contracts, including car and Professional Indemnity (PI) insurance.
  • Communicate with landlords as needed and coordinate the timely payment of utilities and service fees; establish, renew, and terminate lease contracts as required.
  • Develop administrative processes, policies, announcements, and procedures as required, and conduct periodic reviews to ensure they remain appropriate and effective.
  • Prepare invitations, agendas, meeting materials, and meeting arrangements for weekly department-head meetings and Board of Management meetings; take dictation and prepare meeting minutes.
  • Represent the General Director (GD) in communicating with all departments within the company.
  • Manage all business membership accounts for the BOD and handle related administrative matters
  • Arrange travel and accommodation and, when required, accompany the GD on business trips to take notes or dictation during meetings or provide general assistance during presentations.
  • Screen telephone calls, enquiries, and requests for the GD and handle them when appropriate.
  • Provide interpretation and translation of documents as requested.
  • Act as a coordinator between Pebsteel Indochina and PEB Steel Buildings to ensure the smooth running of projects at all stages.
  • Provide support to the BOD on personal or business-related matters as required.
  • Liaise with other offices regarding corporate matters and provide periodic reports as required.
  • Be responsible for other assignments as required.

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