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← Indorama Ventures Vietnam

HR Admin Cum Receptionist

Indorama Ventures Vietnam · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Nhân sự
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • ● Receptionist:
  • Guide visitors/clients to contact the correct departments or individuals and notify relevant teams to ensure proper communication.
  • Operate the company’s reception desk and hotline; answer incoming calls and transfer them to the appropriate departments/individual.
  • Receive, record, and distribute all incoming/outgoing documents to the correct recipients to ensure nothing is misplaced or lost.
  • Manage meeting room equipment and supplies. Coordinate and schedule meeting-room usage efficiently. Prepare meeting rooms (equipment, drinking water, etc.) according to the schedules of the Board of Management and other departments.
  • Manage administrative expenses within the assigned scope.
  • Book air tickets and hotel accommodation for employees.
  • Arrange company cars/taxis for airport transfers or business trips when required.
  • ● Office Management:
  • Supervise daily office operations, ensuring cleanliness, organization, and maintenance of office facilities.
  • Supervise housekeeping services to ensure a clean and tidy working environment.
  • Oversee office supplies inventory, procurement, and management to ensure continuous availability of essentials.
  • Coordinate with vendors for repairs, maintenance, and servicing of office equipment, furniture, and facilities.
  • In charge of renovating, maintaining and repairing items at common areas (toilet, meeting room, canteen, locker’s room, parking lot, security guard room, office …)
  • ● Security & Safety:
  • Manage building security, ensuring all protocols are followed, including the maintenance of access control systems, CCTV, and emergency procedures.
  • ● Event & Travel Coordination:
  • Oversee the planning and execution of company events, meetings, and gatherings, ensuring all logistics are in place.
  • Manage travel arrangements and accommodation for employees, ensuring cost-effectiveness and compliance with company policies.
  • Support company cultural activities (e.g., organizing Happy Hour and other internal events).
  • Collecting, tracking & reporting:
  • Collect, verify, and consolidate administrative expense documents.
  • Record, categorize, track, and reconcile expense data in the system to ensure accuracy and transparency.
  • Prepare periodic expense reports, identify unusual or over-budget items, and propose cost control and optimization measures.
  • ● Other required tasks of Manager

Quyền lợi

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