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← ET2C International Limited In HCMC

Administration Assistant

ET2C International Limited In HCMC · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Ngành nghề khác
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • Office Administration work
  • Arrange, send, track and receive parcels, samples and documents (usually use FedEx, DHL, ...courier).
  • Check invoices, receipts to process payments, then update the imprest account/template expenses.
  • Manage office equipment, office suppliers, contact with the building maintenance to solve any issues.
  • Arrange Visas, book tickets, hotels for visitors and staff.
  • License update, renewal every three years.
  • Office stationery purchase.
  • Documents preparation.
  • HR Assistance
  • Work with recruitment services to post job advertisements.
  • Review candidate's CVs, arrange interviews, conduct reference checks, and arrange process of hiring employees.
  • Submit Vietnamese social insurance in TS24 system and contact with Social Insurance Department to handle problems.
  • Submit reports (Quarterly foreigner labor report and tax invoice/Annual Report on activities of Representative Office) to government authorities.
  • Submit Work Permit, Vietnamese Visa or TRC for Country Director.
  • Submit documents for notarization to the Consulate.
  • Maintain directors’ appointment and travel calendars and organize business travels, including reservation of hotel accommodation, restaurant reservations, flight tickets, travel document application, etc.
  • Prepare and submit expense statements as requested.
  • Exercise reliable personal judgment and act with tact to greet and screen visitors, incoming calls.
  • Communicate directors’/managers’ instructions to department and/or various individuals, provide and obtain information from managers.
  • Prepare complex correspondence, reports and presentations.
  • Collect, summarize and compile relevant business data into reports as directed.
  • Handle confidential information, files, and materials to ensure information security for proper use.
  • Establish and maintain a proper filing / database system for easy retrieval and accurate documentation to facilitate information flows.
  • Look for Trade shows for staff to attend in different countries.
  • Translate documents for staff as required and assist in language communications.
  • Assist staff with taxis, arranging transport etc
  • Ensure a happy working environment.

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