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← Damen Song Cam Shipyard (Dscs)

Operations Secretary

Damen Song Cam Shipyard (Dscs) · Hải Phòng
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Ngành nghề khác
Mức lương
Thương lượng
Địa điểm
Hải Phòng, Hải Phòng, Hải Phòng

Tổng quan

  • Administrative & Secretarial Support:
  • Provide professional administrative and secretarial support to the Operations Director and Operations Management Team.
  • Prepare, draft, format, and distribute correspondence, presentations, reports, announcements, and other business documents.
  • Translate documents, emails, reports, and presentations between English and Vietnamese when required.
  • Manage incoming and outgoing correspondence, emails, and documentation.
  • Maintain filing systems and ensure proper document control and record retention.
  • Meeting & Coordination Management:
  • Manage calendars, schedules, and appointments for Operations Management.
  • Coordinate, organize, and prepare meetings, workshops, and management reviews.
  • Arrange meeting logistics including conference rooms, invitations, catering, and required documentation.
  • Prepare meeting agendas, record minutes, track action items, and follow up on completion status.
  • Support cross-functional coordination between Production, Engineering, Supply Chain, Quality, HSE, and other departments.
  • Travel & Visitor Coordination:
  • Coordinate domestic and international business travel arrangements.
  • Arrange flight bookings, transportation, accommodation, visa applications, and related travel documentation.
  • Liaise with travel service providers and monitor travel-related expenses.
  • Organize customer visits, supplier visits, audits, and internal group visits.
  • Support visitor reception activities and ensure a professional visitor experience.
  • Department Administration & Budget Support:
  • Monitor and administer departmental office supplies, stationery, and common facilities.
  • Support purchase requests and follow-up activities related to departmental requirements.
  • Maintain records of departmental expenses and support budget monitoring activities.
  • Assist in preparing periodic operational reports and management presentations.
  • Support administrative activities related to operational projects and continuous improvement initiatives.
  • Communication & Information Management:
  • Ensure timely and accurate communication between Operations Management and relevant stakeholders.
  • Collect, compile, and consolidate information required for management reporting.
  • Maintain confidentiality of sensitive operational and business information.
  • Support internal communication activities and information distribution across departments.

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