← CÔNG TY TNHH MAXIDI VIỆT NAM
Senior Purchasing Admin
CÔNG TY TNHH MAXIDI VIỆT NAM · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Hành chính / Văn phòng
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh
Tổng quan
- ROLE PURPOSE
- Supplier Contract Administration
- Maintain a complete and well-organised register of supplier contracts, appendices, commercial terms, and supporting documents.
- Coordinate contract preparation, internal review, approval, signing, distribution, and filing with suppliers and relevant departments.
- Track contract status, validity, renewal, expiry, outstanding documents, and agreed deadlines; proactively follow up and escalate delays.
- Price & Master Data Management
- Create and update approved purchase prices, effective dates, and related supplier or item data accurately in the company system.
- Verify price-change requests against approved commercial terms and supporting documents before system entry or activation.
- Perform regular checks, maintain a clear audit trail, and promptly coordinate the correction of pricing or master-data discrepancies.
- Meeting Minutes & Internal Communications
- Prepare meeting agendas when required; record key discussions, decisions, responsible owners, and completion deadlines accurately.
- Issue approved meeting minutes, purchasing announcements, and instructions to relevant departments, and follow up agreed action items.
- Document, Approval & Timeline Control
- Maintain structured electronic and physical filing systems with clear naming conventions, version control, and access permissions.
- Monitor document completeness, approval workflows, and key timelines using trackers, reminders, and status reports.
- Ensure purchasing records are accurate, traceable, confidential, and readily available for management review or audit.
- Coordination & Reporting
- Coordinate with Category Management, Finance, Accounting, Ordering, QA, Logistics, Operations, and suppliers to collect information and resolve administrative issues.
- Prepare routine reports and status updates, support internal or external audits, and perform other purchasing administration duties as assigned.
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