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← Bosideng Apparel I/E Co, Ltd Limited

Admin Staff

Bosideng Apparel I/E Co, Ltd Limited · Hà Nội
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Hành chính / Văn phòng
Mức lương
Thương lượng
Địa điểm
Hà Nội, Hà Nội, Hà Nội

Tổng quan

  • Hiring position: Admin Staff
  • Working time: 8h30 AM to 17h30 PM from Monday to Saturday, 2 Saturday off/month.
  • Woking place: PVI Tower, Pham Van Bach street, Cầu Giấy, Hà Nội
  • Job summary: The Administrative Officer plays a pivotal role in ensuring the smooth and efficient operation of the company's administrative functions. This position encompasses a wide range of responsibilities, from managing daily office needs and facilities to supporting various departmental operations and facilitating company-wide administrative processes.
  • I. Office Operations & Facilities Management:
  • Oversee the procurement, inventory, and distribution of all office supplies, stationery, and general consumables (e.g., pantry items, cleaning supplies) across various office locations, ensuring cost-effectiveness and timely availability.
  • Manage office cleaning schedules, monitor cleanliness standards, and coordinate minor repairs and maintenance for office equipment and facilities.
  • Maintain a comprehensive company asset register, track asset allocation and movement, manage asset handover processes, conduct periodic inventories, and apply asset tags.
  • II. Travel & Accommodation Management:
  • Manage company vehicle bookings, optimize travel routes for cost efficiency, coordinate with external drivers/rental services, and process employee travel reimbursements.
  • Arrange hotel and serviced apartment bookings for employees and visitors, ensuring alignment with company policy and budget, and facilitating payment processes.
  • Handle flight reservations for employees, including verifying travel details, processing payments, issuing tickets, and coordinating with the accounting department for invoices.
  • Facilitate visa and work permit applications for foreign employees, liaising with external service providers as needed.
  • III. Financial & Procurement Support:
  • Monitor and track daily and monthly recurring administrative expenses, verify invoices from suppliers, resolve discrepancies, and ensure timely payment processing.
  • Consolidate and verify monthly payment requests from various departments, facilitate the approval process with senior management, and prepare expenditure reports.
  • Manage general purchasing activities for various departments, including price sourcing, obtaining necessary approvals, executing purchases, and overseeing asset delivery and handover.
  • IV. Employee & Information Support:
  • Manage company dormitory facilities (if applicable), including lease agreements, room allocation, utility payments, and temporary residency registration for international staff.
  • Ensure timely mobile phone top-ups for international employees, particularly for pre-paid services.
  • Administer user accounts and access permissions for the company's shared drive, provide basic user support, and coordinate with IT for technical issues.
  • Coordinate inbound and outbound courier services for documents and packages, reconcile monthly usage, and facilitate payment processes.
  • Arrange refreshments and provide hospitality for scheduled office visitors.
  • Conduct initial administrative orientation for new employees, covering basic company policies and operational procedures.
  • Translate documents or provide interpretation when needed (not on a regular basis)
  • V. Recruitment task:
  • Provide administrative support during the recruitment process, including scheduling interviews, preparing meeting rooms, welcoming candidates, and managing initial candidate documentation.
  • Coordinate with the Human Resources department to ensure a smooth and efficient recruitment workflow.

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