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← Arup Vietnam Limited (Arup)

Project Admin (English Speaker)

Arup Vietnam Limited (Arup) · Hồ Chí Minh
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Loại hình
Toàn thời gian
Hình thức
Tại văn phòng
Cấp bậc
Nhân viên
Ngành nghề
Hành chính / Văn phòng
Mức lương
Thương lượng
Địa điểm
Hồ Chí Minh, Hồ Chí Minh, Hồ Chí Minh

Tổng quan

  • Arranging travel (if approved Travel Booker for the Geography)
  • Team events, meetings and workshops, including help with logistics and documentation
  • In the absence of a Grade 2/3 administration position in the structure:
  • Corporate credit card purchases and bookings (staff gifts, industry events, external training, etc.)
  • Team calendar management (if required)
  • Business card orders as per Arup’s processes
  • Bulk paid membership renewals
  • Management of distribution lists (if designated Owner of those lists)
  • Management of Team/SharePoint Sites
  • Catering bookings (if required)
  • Timesheet support (if required)
  • P&C requests (if required)
  • Responds to enquiries and requests for information, and provides guidance on Arup systems and processes
  • Vacation Student and Graduate interview coordination
  • Staff on/off-boarding
  • Long-term assignment (LTA) and short-term assignment (STA) assistance
  • Moodle training approvals
  • Training support staff
  • Appraisals set up in Moodle and reporting
  • With guidance, works to support more senior colleagues to implements changes and business initiatives
  • May be involved in Committees and/or Skills Networks
  • May act as a Health and Safety (H&S) representative (i.e. first aider, fire warden, etc.)
  • Client Relationship Management (CRM) entries – creating and updating
  • Confirmed job number (CJN) applications including but not limited to the CRM entry part of this task
  • CJN suffices including but not limited to the CRM entry part of this task
  • Project close-outs
  • Intranet Project Plan (IPP) monthly report generation
  • Power of attorney (POA) document execution assistance
  • Ad hoc project support tasks (Keep bulk filing, etc.)
  • Client invoice generation
  • Debt collection and credit control assistance, as required
  • Time and Expense transfers
  • Overview reports
  • Assist with initial project set up
  • Submitting supplier invoices for payment
  • Assist with formatting and compiling pdf of Group and project documents of small and medium size, in line with Arup standard templates and Corporate Style Guidelines.
  • Formatting and pdf of large project deliverables

Quyền lợi

Đào tạo

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